1. Procedure Title
Name of the Process: How to Create the Company Photo Avatar
2. Purpose
Brief Description: The purpose of a photo avatar is to provide a visual representation of an individual. It humanizes interactions, builds recognition, and fosters trust within the company.
3. Scope
Involved Areas: Graphics
4. Responsibilities
Roles and Responsibilities:
- Graphics: to show on how to create the company photo avatar for the employees
5. Definitions and Key Terms
Glossary:
Visual Identity: How a photo avatar contributes to a person’s.
Authenticity: The genuineness conveyed through a realistic or relatable photo avatar.
Recognition: How easily others can identify a person through their photo avatar.
Headshot: A professional close-up photograph often used for business avatars
Engagement: Using a photo avatar to encourage interaction and communication.
Approachability: Making the user or brand feel relatable and friendly through the avatar.
File Format: The type of image file used for the avatar, such as JPEG, PNG
Gravatar: A globally recognized avatar tied to an email address for cross-platform use.
Professional Avatar: A polished and formal image used for work-related contexts.
6. Procedure Details
6.1. Preparation and Prerequisites
- Use minimal makeup for a clean, professional look.
- Wear a black shirt to display the logo in front, or wear the AS shirt if available for the headshot.
- Opt for natural lighting or soft artificial light. Avoid harsh shadows by positioning the light in front of you.
- Smile gently and naturally. A friendly, approachable expression works best.
- Ensure the photo is high-resolution to prevent pixelation.
- Confirm the required dimensions (e.g., square for most avatars).
- Use a common format like JPEG or PNG.
- Apply minimal retouching if necessary to balance lighting or remove blemishes, ensuring it still looks natural.
- Use photo editing tools or ask a professional if needed.
6.2 Timeline for Task Completion
This may take within a day to complete.
6.3. Step-by-Step Procedure
Step 1:
- Take a headshot image of yourself with black shirt then make sure you have a good lighting for a clear shot and neutral background color.
Step 2:
- Then use editing tools like Adobe Photoshop to crop and edit the headshot image. Here I use pen tool for removing the background from the headshot to have only a white background color space.
Step 3:
- After editing and removing the background, put the AS Logo into the black shirt or wear the official AS Shirt provided if available. After that, you can retouch the photo to make it good looking.
6.4. Tools and Resources
Software Tools
- Adobe Photoshop
- Figma
7. Documentation and Record Keeping
Documentation Requirements: You can save a backup of your photo or ask any assistance with the graphics designer.
8. Procedure Review and Update
Review Frequency: Please ask assistance with the Graphics designer whenever there are updates needed for the company photo avatar.